Accountant for Ghiyasuddin International School, Maldives – Job Ref: 57

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    Job Description Accountant

    In consultation with Principal, to offer an effective Finance and Accounts support/service at GIS. Reporting is to the Principal and General Manager Finance & Accounts in India. 
    Purpose
    – To ensure implementation of finance and accounts related systems, policies and procedures at GIS (Maldives), establishing internal control and maintaining proper accounts for the school

    Dimensions
    People Related Direct : 1 
    Financial Finance and Accounts
    Others –
    Organizational Relationships

    Operating Environment
    Education is becoming a major focus area in Maldives, with more and more people demanding quality education services. The incumbent will play a critical role in providing effective Finance and Accounts supports to GIS family. 

    Principal Accountabilities & Responsibilities
    Outcomes Activities for achieving Outcomes
    Accounting policies
    Ensure that the established policies and procedures are followed stringently
    Ensure correct and smooth voucher processing, cash & bank (cheque) payments, passing of entries, book keeping, bank reconciliation etc
    Maintenance of books and account Ensure compliance of Accounting Standards so that books of accounts represent the true and fair view of School Accounts
    Ensuring the Monthly closure of books in time
    Inter Unit Transfer Amount (IUTA) & bank reconciliation
    Builds checks & controls
    Build checks and controls in all financial transactions so as to eliminate errors, chances of fraud etc
    Streamline the processes affecting Accounting like procedure of payment, payroll, fixed assets etc
    Ensure cost control methods in all processes while improving efficiency levels
    Documentations wrt Students Maintaining documentation for all students: Regular & Scholarship based Students 
    Closure of books of accounts Enforce compliance to reconciliation policy
    Ensure timely and accurate closure of school accounts 
    Budget review and MIS Ensure preparation of annual school budget after taking inputs from SEL and School Leadership Team
    Ensure maintenance of MIS and periodic reconciliation of all financial aspects and share with with the Principal, SEL and other process heads on monthly basis by 4th of every month
    Ensure sharing of the fee details like pending fee, stock update (for books & uniform), new admissions, withdrawals, etc
    Employee Payments Ensure timely disbursement of salary to the staff
    Handle reimbursements and allowances if the staff claims
    Vendor Payments Scrutinize and mke timely payments of vendor invoices, bills, etc. 
    Ensure compliance of laws and school policies while making vendor payments
    Tracking of recurring expenses
    Preparing of payment vouchers for expenses incurred, getting approvals for the same and submitting to the accounts department for clearance.
    Handle legal matters (finance and accounts related)
    Identify areas of potential legal risks and take necessary actions in consultation with SEL 
    Coordinate with external consultants, advocates for legal matters
    Fee Management
    Coordinate with the SEL and the School Board/EC for fee review/inputs and fee related communication periodically
    Monitor fee income and records
    Ensure proper accounting treatment of fee
    Ensure periodic reconciliation of fee received as per the record maintained in school and as per bank records
    Ensuring completion of Shri Connect Entries for fee receipts and outstanding and their reconciliation with books of Accounts and Bank
    Insurance
    Oversee insurance related matters apart from staff related insurances
    Ensure timely renewal and negotiation for better rates from insurance providers
    Statutory Compliances Ensure all statutory compliances for school
    Ensure adherence to relevant Acts and by laws
    Accounting process improvements
    Initiate and drive improvements in accounting processes through process improvements and uniformity in accounting practices 
    Enforce implementation of recommendations arising out of adverse audit observations by auditors
    External Liaison (finance and accounts related)
    Liaison with local government agencies, banks, financial institutions, statutory authorities, legal consultants on behalf of GIS, SEMPL and SEL
    Subordinate Development Motivate and support team members for achievement of their goals and for self-development
    Provide continuous update to them regarding changes in rules and regulations, compliance procedures etc
    Deposits Filling of the deposit slips for deposit of fee received in cash to the bank – in the absence of Musliha 

    Nature of Subordinate Activities
    Fee Collection and record updation in Shri Connect, Bank reconciliations, filing & documentation, Accounting entries 
    Working Relationships
    Internal
    Principal, Sr. Accountant, SEL and school employees

    External
    Consultants like auditors, lawyers, company secretaries, etc
    Financial Institutions

    Challenges/Complexity of Job
    Organising Dollars for external vendor (international) payments and payments to SEL

    Decision Making Boundaries 
    In accordance with laid down delegation of powers for the school 

    Other Important Details :

    Designation : Accountant 
    Location : Ghiyasuddin International School, Maldives
    Educational Qualification : CA inter/ICWA inter. Should have an understanding of Indian accounting standards and well versed with Tally.
    Age : 35 45 years 
    No of years of experience : 10-15 years
    Salary : 40,000 MVR 45000 MVR 
    No of reportees : 1 (Clerk)

30 May 2019 , , ,

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